Procurement Assistant (O912934)

Overview

Our well known Client are a large local employer, providing a range of services to the island's business and domestic marketplace. As part of planned growth within their team, they now require a Procurement Assistant.

As Procurement Assistant here you will:

• Process all staff off-island travel requests
• Convert requisitions to orders in a timely and appropriate manner in accordance with Financial Regulations
• Maintain the vendor qualification system
• Administer credit card purchases in accordance with organisational procedures
• Administer and maintain select lists, ensuring they are kept up to date
• Ensure contractor and supplier insurances are current and compliant at all times
• Administer the procurement portal, exemption portal, SharePoint, contracts register and procurement activities system
• Evaluation and scoring of pre-qualification questionnaires
• Assist in the identification of training needs and implementation of training for internal customers
• Carry out spend analysis and assist in the compilation of reports related to the section's operations
• Take minutes of procurement meetings and distribute accordingly
• Maintain central files on all procurement matters
• Liaise with suppliers and contractors
• Provide information and advice to customers on the modules within Navision
• Represent the section at meetings and functions as required
• Contribute towards & encourage teamwork within the section and other departments

The ideal candidate for the role of Procurement Assistant will have:

• A minimum of 5 GCSE's, Grade C or Above (or equivalent)
• Be self-motivated, reliable and flexible
• Ability to work effectively as an individual as well as part of a team
• Have good numeracy, verbal and written communication skills
• Will have experience of working in an office and using Navision or a comparable system
• Computer literate
• Confidence enforcing Financial Regulations with internal customers
• Confidence liaising with external Contractors and Consultants